IEC Documentation Requirements in India
At DGFT India, the Import Export Code (IEC) is a mandatory business identification number required for importing or exporting goods and services from India. IEC is issued by the Directorate General of Foreign Trade under the Ministry of Commerce.
Different business entities require different supporting documents while applying for IEC registration.
IEC Documentation for Proprietorship Firm
A Proprietorship Firm requires the following documents for IEC application:
PAN Card of Proprietor
Aadhaar Card or Passport/Voter ID
Business Address Proof
Electricity Bill / Rent Agreement / Property Documents
Cancelled Cheque or Bank Certificate
Active Mobile Number and Email ID
GST Registration (if available)
Accepted Business Proofs
UDYAM Registration
Shop & Establishment Certificate
GST Certificate
MSME Certificate
IEC for proprietorship firms is commonly used by small exporters, traders, online sellers, and manufacturers.
IEC Documentation for Partnership Firm
Partnership firms applying for IEC need:
PAN Card of Partnership Firm
Partnership Deed
PAN & ID Proof of Partners
Address Proof of Business
Cancelled Cheque of Firm’s Bank Account
GST Registration Certificate (if available)
Authorization Letter from Partners
Additional Requirements
Firm Name must match bank records
Active business bank account in firm name
IEC helps partnership firms conduct international trade legally and receive export payments smoothly.
IEC Documentation for Private Limited / Limited Company
Companies registered under the Companies Act require:
Company PAN Card
Certificate of Incorporation
Memorandum of Association (MOA)
Articles of Association (AOA)
Director PAN & Aadhaar
Board Resolution / Authorization Letter
Business Address Proof
Cancelled Company Cheque
GST Registration (if available)
Important for Companies
Director Digital Verification may be required
Company bank account should be operational
IEC is essential for manufacturers, exporters, importers, e-commerce sellers, and logistics businesses handling international shipments.
IEC Documentation for PSU (Public Sector Undertakings)
Public Sector Undertakings generally require:
PAN Card of PSU
Government Authorization Letter
Department Registration Documents
Official Address Proof
Authorized Officer ID Proof
Bank Certificate or Cancelled Cheque
GST Registration (if applicable)
PSUs involved in imports, exports, tender supplies, machinery procurement, or government trade activities must obtain IEC.
IEC Documentation for Government Departments / Government Units
Government organizations and departments may require:
Official Department Letter
Government Authorization
PAN Card of Department/Unit
Address Proof
Authorized Signatory ID Proof
Treasury or Government Bank Details
Supporting Administrative Approval Documents
Government units importing machinery, defense items, educational equipment, medical products, or project materials may require IEC registration.
Why IEC is Important
IEC is required for:
Customs Clearance
International Shipping
Importing Goods
Exporting Products
Receiving Foreign Payments
ICEGATE Registration
AD Code Registration
International Marketplace Selling
Without IEC, businesses cannot legally perform international trade operations in India.
ONS Logistics India – IEC & Export Documentation Support
At ONS Logistics India, we assist businesses with:
IEC Registration
Export Documentation
Customs Clearance
AD Code Registration
Shipping Documentation
Import Export Training
International Logistics Support
With 30+ years of experience in customs clearance and logistics, we help businesses simplify international trade documentation and export procedures.
Contact
Get in touch for personalized logistics solutions.
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